Best Document Scanner

The decision to purchase a scanner is not a very tough one. However, the decision of which scanner to buy turns this into a tricky bit of business. With the numerous scanners on the market, it is very easy to get confused and end up making a choice that will not necessarily leave you satisfied.

Most scanners can do a good job at the basic level but what it depends on is how they do it, and what freedom they offer you in terms of what you want and mostly need to scan. You need to make sure that you are not just settling for a scanner. To ensure that your choice of scanner will be a useful piece of equipment, you need to find one that fits the bill on all accounts.

The choice for the best scanner should be informed by asking yourself the following questions;

  • What do I need to scan?
  • Do I need a sheet feeder?
  • Do I need an automatic sheet feeder?
  • Do I need a flatbed?
  • What resolution do I need?
  • How large are my originals?
  • Do I need to duplex?

Once you have answered these questions, you will be sure that your choice will not be one that will make you feel dumb or angry whenever you need to scan something.

Epson WorkForce DS-40 Portable Wireless Document Scanner

Epson WorkForce DS-40 Portable Wireless Document Scanner

The phrase less is more definitely describes what the Epson Workforce DS-40 scanner is all about.  This scanner gives you the convenience to work from wherever you want to by enabling you scan documents up to 8.5″ x 14″.

It gives you the option of scanning your documents directly to your computer, phone or directly to your cloud service. The availability of options to correct your documents by removing punch holes, enhancing texts, auto-sizing documents and image correction makes this scanner a business companion that you definitely want around you.

The Epson DS-40 portable scanner weighs 1.2.pounds and gives you the option of connecting through Wi-Fi or USB cable to your devices.

This scanner comes at a price starting from $120.


  • Dual powered: USB or Battery Powered
  • Lightweight and portable
  • Image correction and text correction capability
  • Solid auto-size detection


  • Lacks internal storage
  • Wi-Fi connect not very friendly

Considering the convenience it offers being a portable scanner and the quality of output, you will definitely want to have this scanner in your office or wherever you choose to work from.

Canon Office Products LiDE220 Document Scanner

Canon Office Products LiDE220 Document Scanner

The Canon LiDE220 scanner prides itself in its simplicity to use, and rightly so.  With a maximum optical resolution of 4800 x 4800, this scanner also offers data correction on the scans.

This scanner comes with an advanced Z-lid expansion top which has the ability to raise to approximately one inch in order to scan books, notepads and any other thick documents.  It also has the capability to stand up right through its vertical stand

This scanner comes at a price starting from $78.00.


  • Easy to set up
  • Good resolution and accurate colors
  • Auto scan is able to identify the type of file to be scanned, adjusting settings to suit the original
  • Low power consumption


  • Software will only print to canon printers

This scanner is one worth considering, especially if you are not very heavy on scanning. The price is also quite friendly for what the scanner has to offer as it does not over promise on its capabilities.

Fujitsu ScanSnap iX500 Scanner for PC and Mac

Fujitsu ScanSnap iX500 Scanner for PC and Mac

The Fujitsu ScanSnap iX500 Wireless Desktop Scanner is the machine for you if you constantly require scanning of tons of documents on a daily basis. The iX500 is capable of scanning 25 pages per minute and can scan 1 and 2 sided documents as a single task. Courtesy of its 50-sheet automatic document feeder, it can process large documents in a single step. A3 size is also included.

The scan button enables you to export a document directly to word, excel, searchable PDF or JPEG file formats and save them on cloud or directly to your smartphone or PC.

Courtesy of the ScanSnap organizer, you can make PDF files searchable at the point of scanning for instant access. Coupled with the CardMinder business card software, you can quickly scan business cards, extract information and place it into editable fields that enable you to export them to address book.

This scanner comes at a price starting from $403.00.


  • Fast two sided scanning ability
  • Easy to set up
  • Good resolution and accurate color


  • Does not support Twain/ISIS® on windows and does not support Twain on Mac

The price might be quite intimidating at first, which is quite understandable. But after evaluating what this scanner has to offer, you will be able to appreciate its value. This scanner offers speed, accuracy and reliability for your numerous scanning needs and delivers on its promise. This is a definite buy.

Epson WorkForce DS-560 Wireless Color Document Scanner

Epson WorkForce DS-560 Wireless Color Document Scanner

The Epson WorkForce DS-560 Wireless Color Document Scanner is a 600 dpi optical resolution that can produce 26 pages per minute at 600 dpi and 52 pages per minute at 300 dpi for letter sized scans. Through a 50 sheet document feeder, it can handle documents up to 8.5″ x 36″.

The color enhance feature allows you to select and enhance a color from the RGB color channels when scanning in black and white, which helps bring out details that may not be clear in a black and white scan. The color drop out feature enables you to ignore color elements in the document to bring out crisp black text for documents printed on color paper.

This scanner is compatible with most professional document management systems, and supports ISIS and TWAIN drivers.

This scanner comes at a price starting from $330.


  • Enables you to scan to searchable PDFs : scan and edit documents
  • Two sided (duplex) enables speedy work
  • Can scan oversized folded documents without a carrier sheet


  • Business cards text recognition is poor

This scanner is a stable and efficient piece of equipment for a small office setting. Depending on your preference, you can also opt for the model without wireless connection, which would save you around $60. However, the convenience of wireless might be something you would want to have just for a few extra bucks.


The scanners reviewed here are all superior pieces of equipment and all perform quite well when put to task.  If your work involves moving around quite often, you will love the convenience offered by the Epson Workforce DS-40, while for a small office setting, the Epson WorkForce DS-560 will be a good fit for you.

However, if you have loads of work and have some extra money at your disposal then the Fujitsu ScanSnap iX500 Scanner should be the scanner of choice.

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