You might be one of the people struggling to with scanned documents. If you are looking to get the most out of your files and save time, you will eventually stumble upon this problem. This is why having an automatic option can help you improve your workflow by saving you time.
Converting a .pdf file to a Microsoft Word document is not always the most straightforward experience. Some methods involve no charge and they can represent a good option. But at the same time, a free of charge method might not deliver the best results.
In many cases, you have to do the extra work by formatting the text yourself and trying to making look as close as possible to the original document. This method can represent a good alternative if you don`t have too many documents to convert. But if you are constantly converting documents, you will need to look for alternative methods.
It seems that the newer Word releases, from 2007 onwards, don`t have an automatic software to recognize your scanned documents which are saved as .pdf files. But the good news is that you can find a way to automatize this and make your life easier. Here are the best tips you need to do to convert your scanned .pdf file into a Word document:
Direct conversion from Acrobat Reader
Once you have the scanned document it might be worth considering a direct conversion. This can sometimes be possible by following some simple steps. You will need to look for the Export PDF menu on the right side of the screen. The drop-down menu will show you the Convert to: function.
From the available options, you can select the .doc option which means the file will be a Word document. Some other options here involve the .rtf which come with less formatting and the .xls option which converts the file into an Excel document.
As you can see, the following step prompts you to sign up for a paid version of Adobe Reader. If you want a straightforward alternative, this automatic method is perfect for good results each time.
Using a manual method
If you don`t want to pay for the conversion you can actually do it yourself if you take the time. This is when you need to open a Word file and start copying and pasting the texts and photos. If you have any photos you will need to select them, copy and then paste them each into the word document. If the .pdf file allows you to select the text you can do the same for this part of the document.
You will be able to bring some text into the Word document. In some cases, this will come with decent formatting which doesn`t need too much help. In other situations, you may find that the formatting is off and you may need some serious work to get the text to look as good as a native Word document. This is where you can try spending hours perfecting the text yourself.
Using Adobe Acrobat Pro
If you don`t have the time to perfect the file yourself you can choose an alternative method. Using Adobe Acrobat Pro can be a good option; this is why the software is so popular online. The good news is that there is a free version which allows you to use the software for up to 30 days before paying for the license.
You will need to download the software with the Try option instead of the Buy option. When you install the software you will need to create an Adobe account. This will only require some basic information. You will need to add your name and email address and select a strong password before using the software for the first time.
When you first open the Adobe Acrobat Pro you will need to go to the File menu and open your scanned document. For your next step you will need to look for the File menu again. From this menu you will look for the Save as Other… option. You can now choose from various types of documents such as the Word files, spreadsheets, power point presentations, images or even HTML Web Pages.
You can now select the Word document and save your file to your desired location on your computer. To see your file you will need to access the location where you saved it. For the quickest option, you can save the file on the Desktop and then double-click the file to open it.
As you can see, the results are almost always very good. The text is usually formatted very similarly to the scanned .pdf. In some cases you may need to do some lite formatting like aligning the text, but in most situations this will not be necessary. This is why you should get to know Adobe Acrobat Pro as much as possible during the 30-day trial period.
This will give you a good indication on whether you should purchase the software after this trial period. Although you may find other options, some paid and other free of charge, it is hard to match the results of the software both in terms of the quality of the results and in the simplicity of the process.
Converting a .pdf file to a Word document is not always the simplest process. If you don`t have a large amount of documents you can do this yourself, by manually copying and pasting the text to a Word document. The problem in some of these situations is that the formatting will not be too close to the original file. This leaves you with only two real options.
You can choose to format the text yourself manually by making it look as close as possible to the scanned file. Or you can choose to atomize the process with a paid solutions such as Adobe`s own Acrobat Pro which can deliver very good results every time.